How to Host a Conference Call

Mickey | Technology | Friday, February 4th, 2011

Businesses can save a lot of money by holding conference calls instead of traditional conferences. In a traditional conference, the participant needs to pay, for example, flight fees, hotel fees, business dinner fees and several other fees. All these expenses are deducted from the revenues of your business. A conference call is a one-time fee; moreover, the fees here can be accurately estimated. Conference call services charge differently. Some take the number of participants into account whereas others are concerned more about the duration of the call.

In general, it is preferable to outsource the technical aspect of the call to a service or business that specializes in them. This will ensure that there will be no technical problem or connection interruption during the call; you will also be exempted from taking care of the conference call hosting. A conference call service provider takes care of the hardware stuff, connections, and the hosting of the call.

If your business engages in conference calls on a regular basis, you may want to get a firm grasp of all the different aspects involved in conducting such calls. First things first, you should start by devising a detailed and exhaustive plan which should ideally cover all the different tasks that need to be accomplished for running a successful call. Then, you should determine the time of holding the call but remember to take into account the local time of your participants. Send invitations to your participants to inform them about the call.

Inside the invitation, you may include the login details that will enable the participants to access the call. You should also send a phone number that they can contact in case they have any problems logging in. it would be very helpful to dispatch to the participants an agenda which sums up the different points that will be dealt with in the conference call. If you want your call to be successful, treat it as you would treat a real conference. You have many conference call solutions to choose from, so choose carefully.

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